MINUTES OF THE SHAFTSBURY PLANNING COMMISSION
April 12, 2005, COLE HALL, SHAFTSBURY, VERMONT
Planning Board
Present: Kevin Bubriski,
chairman, Andrew Knafel, William Jakubowski and Mark Young
Others Present: Selectboard Chair Wynn Metcalfe, Selectboard member Karen Mellinger, Selectboard member Skip Fagerholm, David Mance, Trevor Mance, Zoning Administrator Anthony Zazzaro, Bill Pennebaker, Audrey Rutheiser, Chris Williams and Alison Church.
1. Call meeting to order: Chairman Kevin Bubriski called the meeting to order at 7:40 PM.
2. Old Business: 05-6824 Trevor Mance – Site Plan Review to relocate berm, install fuel tank and relocate temporary office trailer
Chairman Bubriski cited the site visit earlier in the evening. David Mance prefaced his discussion by indicating the following three revisions to the plan being requested:
Mark Young asked for clarification about the height of the berm. Contrary to what was reported earlier in the evening during the site visit (Mr. Mance responded that generally, the berm would be approximately 14 feet above the road), the plans show that the berm would be typically 10 feet above the road.
Ø William Jakubowski suggested removing numerical dimensions and simply stating that the height of the relocated berm will match existing.
Mr. Jakubowski asked about the plan over the next seven years to remove the hillside on the west side of the property. Mr. Mance responded that the plan is to ultimately match the grade for the proposed Dailey access road shown on the plans.
In response to a question about planting trees at the site, Mr. Mance specified that locusts and aspen would be planted in that they do well in the soil type at the site.
In response to Mr. Jakubowski asking about delineation of parking, Mr. Mance stated that for now, employee parking will remain unchanged and that the employees will continue to park their cars as they were seen during the site visit.
Planning Board members had noted that features such as buildings and parking areas are shown that are not related to the site plan revisions currently under discussion. Mr. Mance stated that these future features were shown to illustrate that in the ultimate buildout, everything will be accommodated.
Ø Mr. Jakubowski recommended that the buildings be numbered and that a note be added specifying that whichever buildings are proposed for future development, as shown on the site plan, be designated as being subject to site plan approval at a future time.
In response to Mr. Jakubowski asking about the number of employees, Mr. Mance responded that, including temporary employees, there are a total of 12 employees on site.
Ø Mr. Jakubowski asked that Mr. Mance consider installation of a septic system.
In response to Mr. Jakubowski asking about the anticipated duration of use of the trailer as an office, Mr. Mance estimated three years.
Ø Mr. Jakubowski specified that 6 x 6 railroad ties be pinned/anchored into the soil in the parking lot areas east of the existing building
In response to Chairman Bubriski, Mr. Mance stated that the water from the detention pond and drainage channel ends up in a wetland on the other side of Airport Road.
Ø Mr. Jakubowski specified that the cutoff logs that are in the drainage channel be removed and that the drainage channel be better maintained.
Ø In order to prevent further encroachment, Mr. Jakubowski specified that fencing be placed along the north end. Chairman Bubriski noted that plantings were shown on the first plan. It was clearly stated that positive and clear distinction was necessary whether by post and rail or other means.
Ø Mr. Jakubowski specified that Mr. Mance request a “no-permit” letter from the Agency of Natural Resources regarding stormwater
Ø In that the plan does not show the second basin, Mr. Jakubowski specified that the basin be shown, with sizing for both such that it is clear how big they are supposed to be and how big they are supposed to stay.
Ø The area of planting is to be shown.
Ø Mr. Jakubowski specified that the plan designate that the concrete pad associated with the 10,000 gallon tank not only be under the tank but also extend far enough for full coverage under the trucks that are fueling to contain spills
Ø Mr. Jakubowski specified that Mr. Mance add a copy of his Labor and Industry Permit to the file
Mr. Mance confirmed that there have been no changes in lighting and that there is a motion detector light on the building.
Chairman Bubriski specified limiting the storage of dumpsters to one-high, except for when covers are removed and they can be stacked.
Mr. Jakubowski made the motion to continue. Mr. Young seconded. The motion carried 4-0-0.
3. Zoning Administrator’s Report: Zoning Administrator Tony Zazzaro discussed his resolution of issues raised during the March 22, 2005 meeting as follows:
Mr. Cross has a plan of the property that shows the septic on the side of the building nearest the Treasurer’s Office. He said that he would be placing more gravel in back, designating it as the parking area, and requiring his tenants to park there. Discussion ensued regarding the need for a revised site plan. Chairman Bubriski noted that the subject property is a critical area in the Town. The Planning Board will request, through Mr. Zazzaro, that Mr. Cross submit a site plan.
Mr. Zazzaro sent Shane Becker a letter stating that the 12-foot door would indicate a commercial use rather than the residential use implied on the application (since Mr. Becker lives on the property). Mr. Zazzaro brought over Section 3.7 and followed up with telephone calls. Mr. Becker is on the April 26, 2005 agenda for sketch plan review.
Subsequent to the March 22nd meeting, Mr. Zazzaro counted cars and determined that were approximately 10 too many cars. Mr. Zazzaro brought over Section 3.7. The property owner is preparing a new site plan and will be re-applying for more cars. He is on the April 26, 2005 agenda for sketch plan review. Mr. Jakubowski asked that the property owner be able to address how he’s going to get into the front door if he’s not going to put up the fence specified in the permit.
Dailey, Inc.
Upon calling Dailey, Inc. and mentioning that he was calling in regards to building permit 01-5471, he was connected with Bill Dailey, III. Mr. Dailey told Mr. Zazzaro that he brought the issue of non-compliance to the attention of Peckham Industries, the current owners and that their response was that they would not rule out completion of the berm in the future. The Planning Board members expressed frustration that the only item not completed was that which they had requested, completion of the berm. Selectboard Chairman Wynn Metcalfe mentioned that it has been rumored that the berm will be done this summer.
At the conclusion of his discussion of resolution of issues raised at the last Planning Board meeting, Mr. Zazzaro reported the following:
Claude Dern of Dorset is looking at the Elwell property along Furnace Brook, a 176-acre parcel, designated as “Forest and Recreation” and “RR40.” Mr. Dern wants to use the land for development of 23 housing units. Mr. Jakubowski suggested that Mr. Zazzaro place to call Warren Foster to determine if there is any ACT 250 action on the parcel.
A-1 Auto Body: Mr. Jakubowski reported that he had noticed that on this property owned by Tim Davis, there are two truck bodies on the ground with a wooden roof connecting them. Mr. Zazzaro said he would take a look.
Brent Peacock’s Beauty Shop: Mr. Jakubowski reported that there is now a sign announcing a tanning salon and that since the building was originally permitted as a one-seat beauty shop, the property owner is expanding the use of the building.
Chairman Bubriski mentioned that Bennington County Regional Commission Executive Director Rex Burke expressed a willingness to talk with the Planning Board about the Solid Waste Zoning Bylaws. Since the agenda for the April 26, 2005 meeting of the Planning Board has several items, Mr. Zazzaro will ask Mr. Burke to come to the first meeting in May.
4. Minutes:
March 22, 2005 Minutes:
Page 3, the last sentence of the paragraph pertaining to Peter Cross reads “Concern was raised about tenants parking along Route 7A as well as in back of the building on top of the septic system of the dwelling.” Mr. Jakubowski requested additional text such that the sentence would read “Concern was raised about tenants parking along Route 7A as well as in back of the building on top of the septic system of the dwelling and that alterations may be done inside.”
Page 3, the paragraph pertaining to Becker’s Garage, Mr. Jakubowski requested the additional sentence at the end of the paragraph of “A garage has been erected without the requirement of site plan review being met.”
Page 4, the paragraph pertaining to Dailey, Inc. Mr. Jakubowski requested the additional sentence at the end of the paragraph of “A letter should be sent by the Zoning Administrator to Peckham’s White Plains office inquiring about their intentions regarding the permit.”
Mr. Jakubowski made the motion to accept minutes. Mr. Young seconded. The motion to accept minutes carried 5-0-0.
5. New Business: Interviews for Planning Board Member – conducted during Executive Session with members of the Selectboard present – the order established was (1) Chris Williams, (2) Bill Pennebaker and (3) David Mance.
Mr. Jakubowski made the motion to go into Executive Session at 9:25 PM. Mr. Young seconded. The motion to go into Executive Session carried 4-0-0.
Respectfully submitted,
Alison Church